European Academy of Business in Society
is offering a:
Executive Assistant / Coordinator Position
Position Status: Full-time contract, for an initial period of 12 months.
Location: Brussels, Belgium
Salary: Competitive rate for a small not-for-profit organization.
Reporting Into: EABIS’ Director General
Profile Match: We seek a dynamic, highly organised individual to provide essential administrative and executive support to a fast-growing membership organisation working in the field of sustainability.
This position is ideal – but not restricted to – a recent graduate from a secretarial school or similar with up to 3 years of work experience. NOTE – due to unforeseen circumstances, we are looking for candidates who are available to start within the NEXT 4 WEEKS.
Application Deadline: Close of business on FRIDAY, 17 JULY, 2009
About Us
The European Academy of Business in Society (EABIS) is a unique and growing alliance of companies, business schools and academic institutions which, with the support of the European Commission, is committed to understanding and integrating corporate responsibility into business theory and practice.
Launched in 2002 and already including more than 100 leading European and international organisations as members, EABIS’ focus is European, but with an inclusive and global outlook in developing the knowledge and skills on corporate responsibility for today’s and tomorrow’s managers.
EABIS is structured around three main activity pillars:
•
Research & Knowledge Development
EABIS is the largest European network for interdisciplinary research to create a sound, accessible and business-relevant body of knowledge on business in society issues
•
Education & Learning
EABIS works collaboratively with academic institutions and companies to reshape education programmes in order to place business in society issues at the core of business curricula (MBA, graduate, executive programmes, etc)
•
Partnership, Collaboration and Outreach
EABIS manages a multi-stakeholder learning network to identify, address and communicate on the key business in society issues for companies, academic institutions, policy makers and civil society groups.
Job Description
Due to its rapid expansion, EABIS requires immediate administrative support in terms of office management, finances, human resources, governance events and assistance in the day-to-day work, travel arrangements and
calendar management of the Director General and the President. The Executive Assistant will report primarily to EABIS’ Director General.
We welcome expressions of interest from individuals with relevant knowledge and experience of working with Belgian legal / social frameworks, as well as those with a demonstrated set of skills in coordinating projects and people.
Successful performance of the administrative responsibilities will – over time – create opportunities for the candidate to combine these with more content-focused work linked to EABIS’ research, education and policy initiatives.
Key Responsibilities:
•
Provide general and administrative office support as well as agenda management and travel planning for the EABIS President, Director General, Corporate & Academic Directors.
•
Serve as the key administrative liaison point for external human resources and governance bodies – Social Security, Moniteur Belge, etc
•
Handle all internal processes involving HR reporting, monthly payroll and billing (after an introductory phase).
•
Manage incoming phone calls on the general line and for the Director General’s line after an introductory phase of 4 weeks
•
Maintain office supplies like stationary, office furniture, and other equipment
•
Support the team in preparing meetings at the EABIS Brussels office and other local / international venues through logistical support, participation and follow-up
•
Support the Academic and Corporate Directors in the financial overview and handling of membership invoices
•
Collaborate with EABIS’ management team and Communications Coordinator to prepare for Annual Colloquium and PhD Conference (September 21-22, Spain)
Additional information:
•
The position is based at our central office in Brussels, Belgium and is based on a CDD of one year with a notice period of 2 months.
•
This position will pay a monthly salary of EUR 1600 gross plus some benefits and require occasional travel. There is the possibility of extending the contract, depending upon performance evaluation and staffing needs.
•
This is a unique opportunity to gain “hands-on” experience at a leading European organisation in the field of corporate responsibility and business in society.
Candidate’s Profile
•
Excellent level of oral and written French and Dutch are essential
•
Proficiency in English
•
Ability to prioritise and handle multiple tasks and projects in a demanding and fast-moving work environment.
•
Proactive team player with a strong work ethos, practical mind and excellent attention to detail.
•
Diplomatic and professional attitude working with senior representatives from business, academic and other groups
•
Knowledge of the Belgian legal and social framework
•
Advanced knowledge of Microsoft software programs & ability to learn new tools.
•
Interest and/or previous experience in business in society issues.
Application Process
•
Applicants should express their interest by e-mail to EABIS’ Director General, Simon Pickard (via Claudia Kipka at claudia.kipka
eabis.org).
•
All applicants have to submit a CV and cover letter in PDF or MS Word format. The submission language is English.
•
The deadline for applications is Friday, 17 July. Interviews will start immediately on a rolling basis. The successful applicant will be expected to start by the end of August at the latest.
•
For further information about EABIS, please visit our website http://www.eabis.org.
For more info:
www.eabis.org/images/stories/about/eabis_job_announcement_-_office_ coordinator_june_2009.pdf
