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EDUCATION, AUDIOVISUAL AND CULTURE EXECUTIVE AGENCY
VACANCY NOTICE REF.: EACEA/2009/TA/AD 5 /001
PROGRAMME MANAGER (MEDIA, Youth, Citizenship, Culture)
CONSTITUTION OF A RESERVE LIST - Temporary Agent (AD5)
THE EDUCATION, AUDIOVISUAL AND CULTURE EXECUTIVE AGENCY (EACEA) INVITES
APPLICATIONS FOR THE POST "PROGRAMME MANAGER" (MEDIA, YOUTH,
CITIZENSHIP, CULTURE) LOCATED IN BRUSSELS, BELGIUM.
A RESERVE LIST OF 12 CANDIDATES WILL BE CONSTITUTED.
The Agency
The EACEA (“the Agency”) is a legal entity under European Community law which
operates by delegation of powers from the Commission. Its present parent
Directorates-General within the Commission is DG Education and Culture, DG
Information Society and Media, and DG EuropeAid Co-operation Office.
It is responsible for the management of certain strands of Community programmes in
the fields of education, audiovisual and culture, namely Lifelong Learning, Erasmus
Mundus, Culture 2007, Youth in Action, Europe for citizens, MEDIA and their
predecessors. The mandate of the Agency has been extended to the next generation of
programmes for the period 2007-2013 and to projects in the field of higher education
financed by resources for external cooperation.
The establishment of the Agency aims at enhancing programme management, thus
providing beneficiaries with a better service, in line with the principles of administrative
governance adopted by the Commission.
The Commission has delegated to the Agency the management of the entire life-cycle
of the projects relating to the programme strands entrusted to it: from pre-selection
through to final evaluation, including project follow-up and exploitation, financial
management and auditing. In addition, the Commission has also entrusted the Agency
with the implementation, at Community level, of the information network on education
in Europe ("Eurydice") referred to in the transversal programme of the Lifelong
Learning programme and the Tempus programme
As a legal entity, the Agency establishes an annual work plan and an annual activity
report and has an operational budget of more than 600 Mio EUR per year.
In order to attain its objectives, the Agency has an internal structure consisting of 12
Units with a total of around 430 staff members in 2009 (25% seconded
officials/temporary agents and 75% contract agents).
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For further information please refer to our website: http://eacea.ec.europa.eu
Job Description.
• Programme managers will be recruited for the unit involved in the management
of the programme in the following fields: Cinema Industry, Youth, Citizenship,
Culture.
He/she will in particular:
Contribute to the overall project management effort of the relevant unit in the
following ways:
• Provide direction and coordination in the planning, development, and
implementation of the programme;
• Interact with external networks;
• Launch, manage and monitor calls for proposals, evaluation and selection of
projects if appropriate;
• Manage technical and financial aspects of contracts linked to the projects;
• Follow-up the implementation of the projects and the performance of the
beneficiaries and their partners, monitor contractual obligations (via periodic
reviews, audits, reporting and assistance etc.) if needed on basis of external
expertise;
• Monitor the financial expenditure as reported in cost statements and provide
reasonable assurance that claimed costs correspond to the work accomplished.
Provide the available information for audit and control by the Commission services,
the European Court of Auditors or external auditors contracted by the Agency;
• Prepare periodic and final implementation reports and ad-hoc statistics and
information, as well as briefings requested by the Commission services;
• Contribute to the preparation of the annual work programme and of the annual
activity report;
• Contribute to the programme's evaluations.
Qualifications and experience required
A. ELIGIBILITY CRITERIA
Candidates will be considered eligible for selection on the basis of the following formal
criteria to be fulfilled by the deadline for applications:
General conditions:
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• Be a national of a member state of the European Union, Norway, Iceland or
Liechtenstein1;
• Enjoy full rights as citizen;
• Have fulfilled any obligations imposed by the applicable laws on military service;
• Meet the character requirements for the duties involved 2.
Specific conditions:
Qualifications
Have at least a level of education which corresponds to completed university studies of
at least three years attested by a diploma.
Knowledge of languages
Have a thorough knowledge of one of the official languages of the European Union and
a satisfactory knowledge of a second language to the extent necessary for the
performance of the duties pertaining to the post.
B. Selection criteria
In addition to above, the candidate must have:
• Professional experience of at least 2 years in one or more of the following fields:
cinema industry, youth, citizenship, culture;
• Experience of project management, acquired within an international environment;
• Knowledge of at least one of the following European Union programmes: MEDIA,
Youth, Citizenship, Culture;
• Good understanding of written and oral English or French and good written and oral
command of one of the two languages;
• Competence in the use of electronic office equipment (word processing, spread
sheets, presentations, electronic communication, internet, etc.).
C. Advantageous
• Familiarity with European Union procedures and terminology, relevant to the
position of programme manager;
• Excellent communication skills;
• Good command of other European Union or candidate countries’ languages;
1 Citizens of Norway-Iceland or Lichtenstein can only be recruited for programmes in which their countries
are participating
2 Prior to appointment, the successful candidate will be asked to provide a certificate from their police file
indicating that they do not have a criminal record.
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Equal opportunities
As a legal entity of European Community Law, the EACEA applies a policy of equal
opportunities and takes care to avoid any form of discrimination in its recruitment
procedures.
Supporting documents
Supporting documents showing evidence of the information given in the application
documents will be requested at a later stage. No documents will be sent back to
candidates. If, at any stage in the procedure, it is established that any of the
information a candidate provided is incorrect, this candidate will be
disqualified.
Selection procedure
The selection will be organised in four steps:
1. The selection committee will check the accuracy of the documents presented (see
below) and the eligibility criteria of all applications;
2. The selection committee will analyse the motivation letter and CVs of eligible
applicants with reference to the selection criteria and will establish a shortlist;
3. The selection committee will hold interviews with persons on the short list in English
and/or French in order to assess the candidate suitability to perform the duties,
specialist knowledge and motivation (the interview will be marked out of 60; pass
mark: 30). Please note that written tests will be organised simultaneously:
o a test comprising a series of multiple-choice questions to assess the knowledge
of the European Union, its institutions and policies (this test will be marked out
of 20; pass mark:10);
o the preparation of a dossier on a subject in the field of the present selection,
designed to test the ability to understand, analyse and summarise as well as the
candidate's drafting skills (this test will be marked out of 20; pass mark: 10)
The written tests will be done in English or French (language 2).
4. The selection committee will place on the reserve list the candidates with the
highest aggregate marks. From this list, suitable candidates, matching best the Agency
needs, will be recruited upon decision of the Executive Agency appointing authority.
Candidates should note that inclusion on the reserve list of candidates does not
guarantee recruitment.
Please note that the Selection Committee's work and deliberations are strictly
confidential and that any contact with its members is strictly forbidden.
The present list will be valid until 31/12/2011 (the Executive Agency appointing
authority can decide to extend the validity of it).
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Appointment and conditions of employment
A contract offer 3 will be made as a temporary staff member pursuant the Article 2(a)
of the Conditions of Employment of Other Servants of the European Communities for a
determined duration of 3 years, with possibility of renewal, within the limits of the
duration of the mandate of the Agency (31/12/2015).
The place of employment will be Brussels, Belgium where the Agency has its premises.
The successful candidate will be recruited in the grade AD 5. The basic monthly
salary for AD 5 (step 1) is 4190,20€. In addition to the basic salary, staff members
may be entitled to various allowances, in particular household allowance, expatriation
allowance (16% of the basic salary and household allowance), dependent child
allowance and education allowance. The salary is subject to a Community tax deducted
at source and staff members are exempt of national taxation.
If the member of staff selected is an official of the EC, s/he may resign, request leave
on personal grounds or ask to be seconded under Art.37 (b) and 39 of the Staff
Regulations, while other staff members of the EC have to resign. Expected period for
taking up duties is the second semester 2009.
For further information:
http://ec.europa.eu/dgs/personnel_administration/publications_en.htm
Application procedure
Each application shall contain the following documents:
1) a motivation letter (not more than two pages);
2) the eligibility grid (see attachment);
3) a detailed curriculum vitae in European format
Mandatory CV template available at:
http://europass.cedefop.europa.eu/europass/home/vernav/Eu ropasss+Documents/Europass+CV/navigate.a ction
These documents should be sent only by e-mail to:
EACEA-RECRUTEMENT
ec.europa.eu
Please mention the vacancy notice reference in your e-mail
To be receivable they must:
1) Be introduced in English or French;
2) Mention only a single vacancy notice reference in the subject.
3 Before the appointment, a successful candidate shall undergo a medical examination by the medical
services of the Commission in order that the Education, Audiovisual and Culture Executive Agency may be
satisfied that s/he fulfils the requirement of article 28(e) of the Staff Regulation of the Officials of the
European Communities.
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IMPORTANT
- The Agency has two publications, one for programme managers (AD 5) and one for
programme coordinators (AD 8) in the same fields. Please make sure to apply ONLY to
one post, either AD 5 or AD 8. Double applications will be considered as ineligible for
both profiles.
- Note that only complete applications containing the three above mentioned
documents and sent by e-mail on time will be taken into account.
Closing date
Applications must be sent no later than 17th April 2009 at midday (GMT-Brussels
time).
Please do not leave it until the last minute to submit your application. Heavy
internet traffic may not allow to submit your application in time. No exceptions will be
granted.
Appeal procedures
See annex
Data Protection
The Agency will ensure that candidates' personal data are processed as required by
Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18
December 2000 on the protection of individuals with regard to the processing of
personal data by the Community institutions and bodies and on the free movement of
such data4. This applies in particular to the confidentiality and security of such data.
4 OJ L 8 of 12.1.2001, p. 8.
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Annex
REQUESTS FOR REVIEW — APPEAL PROCEDURES — COMPLAINTS TO THE
EUROPEAN OMBUDSMAN
If at any stage of the selection process you consider that your interests have been prejudiced by a
particular decision, you can take the following action:
— Request for review
Within 20 calendar days of the date of the letter communicating the decision, you may submit a
request for review by sending a letter setting out the reasons to the president of the selection
committee at the following e-mail address:
EACEA-RECRUTEMENT
ec.europa.eu
Please quote the number of the selection procedure concerned.
You will be sent a reply as soon as possible.
— Appeal procedures
You may either
lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European
Communities, at the following address:
Education, Audiovisual and Culture Executive Agency (EACEA)
To the attention of the Director
Avenue du Bourget 1 – 1140 Brussels – Belgium
BOUR 04/60
e-mail address: EACEA-RECRUTEMENT-RECOURS
ec.europa.eu
or bring a case before:
European Union Civil Service Tribunal
Boulevard Konrad Adenauer
L-2925 Luxembourg
under Article 236 of the Treaty establishing the European Community and Article 91 of the Staff
Regulations of Officials of the European Communities.
Please quote the number of the selection procedure concerned.
The time limit for initiating these two types of procedure is three months starting to run from the
notification of the act adversely affecting you [see Staff Regulations as amended by Council
Regulation (EC) No 723/2004 (OJ L 124, 27.4.2004, p. 1) -http://eur-lex.europa.eu].
Please note that the appointing authority is not competent to change the decisions of a selection
board.
In accordance with established case-law, the wide discretionary power enjoyed by selection boards is
subject to review by the Community Court only if the rules which govern the proceedings of
selection boards have obviously been infringed.
—Complaints to the European Ombudsman
Like all citizens of the European Union, you can make a complaint to:
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European Ombudsman
1 avenue du President Robert Schuman — BP 403
F-67001 Strasbourg Cedex
under Article 195(1) of the Treaty establishing the European Community and in accordance with the
conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9
March 1994 on the regulations and general conditions governing the performance of the
Ombudsman's duties (OJ L 113 of 4.5.1994, p. 15).
Please note that complaints made to the Ombudsman do not suspend the period laid down in Articles
90(2) and 91 of the Staff Regulations for lodging complaints or for submitting appeals to the Civil
Service Tribunal under Article 236 of the Treaty establishing the European Community.
Please note also that, under Article 2(4) of the general conditions governing the performance of the
Ombudsman's duties, any complaint lodged with the Ombudsman must be preceded by the
appropriate administrative approaches to the institutions and bodies concerned.
For more info click here:
eacea.ec.europa.eu/about/documents/vacancies/2009 _ta_ad5_%20001_%20en.pdf
