Contractual Agent
(Ref. TEN-T/2009/CA/FGII/06)
The TEN-T Executive Agency (TEN-T)
The TEN-T Executive Agency was created by the Commission’s Decision No 2007/60/EC of
26 October 2006, in accordance with Council Regulation (EC) No. 58/2003. The Agency manages
the Community funds available for the promotion of trans-European networks in the transport
sector under the Decision on Community guidelines for the development of the trans-European
transport network, in close collaboration with DG TREN.
On the basis of its initial mandate, the Agency recruited over 40 experts from all corners of the EU
to help it with its initial task of managing the TEN-T projects in the context of the 2000-2006
financial perspective. Thanks to its modified mandate however, which received final approval from
the Commission on 11th July 2008, the Agency has taken over of the 2007-2013 TEN-T projects,
and is set to carry out its duties until 2015. The Agency is therefore increasing in size, employing
up to 99 agents, based in Brussels. The purpose of this publication is to set up a reserve list
which will be used to cover the future possible needs of the Agency.
The TEN-T Executive Agency (TEN-T) - Tasks
The Agency shall be responsible, in the framework of Community action in the field of the trans-
European transport network, for the implementation of tasks concerning the granting of Community
financial aid pursuant to the Council Regulation (EC) No 2236/95 and the Regulation (EC) No
680/2007, with the exception of tasks requiring discretionary powers in translating political choices
into action, such as programming, the establishment of priorities, the selection of projects
according to Article 5 of the Regulation (EC) No 680/2007, programme evaluation and legislative
monitoring. The Agency shall be responsible in particular for the following tasks:
a) assistance to the Commission during the programming and selection phases, as well as
management of the monitoring phase of the financial aid granted to projects of common
interest under the budget for the trans-European transport network, as well as carrying out
the necessary checks to that end, by adopting the relevant decisions using the powers
delegated to the Agency by the Commission;
b) coordination with other Community financial instruments, in particular by ensuring the
coordination of the granting of financial aid, over the entire route, for all projects of common
interest which also receive funding under the Structural Funds, the Cohesion Fund and
from the European Investment Bank;
c) technical assistance to project promoters regarding the financial engineering for projects
and the development of common evaluation methods;
d) adoption of the budget implementation instruments for revenue and expenditure and
implementation, where the Commission has delegated responsibility to the Agency, of all
operations required for the management of Community actions in the field of the trans2
European transport network, as provided for in the Council Regulation (EC) No 2236/95
and the Regulation (EC) No 680/2007;
e) collection, analysis and transmission to the Commission of all information required by the
Commission for the implementation of the trans-European transport network;
f) accompanying measures to contribute to the efficiency and effectiveness of the TEN-T
programme in order to maximise its European added value, including promotion of the
TEN-T programme to all parties concerned and the improvement of its visibility to the
general public, in the Member States and bordering third countries;
g) any technical and administrative support requested by the Commission.
For further information please go to the following web site:
http://tentea.ec.europa.eu/en/home.htm
Description of the job
The tasks of the secretaries will be to provide general administrative support, including document
management, internal communication, and organisation of meetings, logistic needs and
information provision, either for the executive Director's office or a Head of unit or other
managers/officers.
This includes:
Administrative support and coordination
Provide assistance by maintaining the diary, answering the telephone, filtering calls and
taking messages, responding to general inquiries and managing the e-mail exchange and
calendar.
Ensure follow-up and respect of deadlines.
Take, transcribe and prepare notes, minutes, routine correspondence, presentations and /
or other texts.
Management of mission forecasts, holidays, leave and absence records and similar
personnel administration formalities.
Liaison with the different units’ secretariat on administrative matters.
Ensure the office supplies.
Support with progress chasing and other specific tasks on request.
Support to recruitment and installation of new staff.
Document and file management
Manage the incoming and outgoing correspondence.
Prepare / copy documents for transmission and maintain files.
Maintain clearly labelled, well organised (clean) archives.
Contribute to administrative quality checks on files for signature.
Administrative assistance to information and dissemination
Facilitate internal communication within the Agency
Communicate and liaise as necessary with other EU Institutions.
Assist in welcoming and informing outside visitors.
Ensure collection and preparation of materials for publication and/or web-sites.
Manage thematic mailboxes and send requested information and documents.
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Support to meetings management
Provide administrative and logistical support for the organisation of internal and external events
such as meetings, evaluations, workshops, conferences, etc.
Qualifications and experience required
A. Eligibility criteria
A post-secondary education attested by a diploma.
Or a secondary education attested by a diploma giving access to post-secondary
education and appropriate professional experience of three years.
Or Successful completion of intermediate education plus two years relevant
supplementary specialised training plus five years appropriate professional experience.
Thorough knowledge of one of the languages of the Communities and a satisfactory
knowledge of another EU language to the extent necessary to perform his/her duties.
In addition, in order to be eligible a candidate must:
be a national of one of the Member States of the European Union;
be entitled to his or her full rights as citizen;
meet the appropriate character reference as to his/her suitability for the performance of
his/her duties;
have fulfilled any obligations imposed by the applicable laws concerning military service,
and;
be physically fit to perform the duties linked to the post.
Candidates must be included in the European Personnel Selection Office (EPSO) data base
for contract agents in function group II in a field appropriate to the profile of the post.
B. Selection criteria
Essential
Proven professional experience acquired in positions closely related to the profile of the post
Knowledge of European Union Institutions
Good command of English
Experience of working in a multi-cultural and international environment
Proven abilities to use electronic office equipment (word processing, spreadsheets, email,
internet, etc.).
Advantageous
Professional experience in an EU Institution
Knowledge of Commission procedures
Good interpersonal, communication and improvisation skills
Motivated, dynamic and robust personality with proven aptitude for team work
Other working languages (French, German).
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Appointment and conditions of employment
The jobholder will be appointed on the basis of a shortlist proposed by the selection committee.
The jobholder will be recruited as contract staff, in function group II, pursuant to Article 3a of the
new Conditions of Employment of Other Servants of the European Communities.
The basic monthly salary within this function group will depend on the number of years of relevant
professional experience at appropriate level (in function group II, either grade 4 or grade 5).
The jobholder will serve a probation period of nine months.
The initial contract will be for a duration of 5 years and may be renewed.
The place of employment will be Brussels where the Agency has its activities.
For reasons related to the Agency’s operational requirements, the candidate will be required to be
available at short notice.
For further information on the legal framework of contract agents see the web site of the
Directorate-General for Personnel and Administration (DG ADMIN) on the internet at
http://ec.europa.eu/dgs/personnel_admin istration/statut/tocen100.pdf
Equal opportunities
The European Union takes great care to avoid any form of discrimination in its recruitment
procedures and actively encourages applications from women.
Application procedure
For applications to be valid, candidates must submit:
a detailed curriculum vitae, in EU CV format1; (if possible in word or pdf format)
a letter of motivation, including his/her views on the mission of the proposed position (2
pages maximum).
The EPSO letter informing the candidate of having successfully passed the competition.
Please note that the motivation letter forms an essential basis for the pre-selection decision.
Applications must only be sent to the following mailbox: TENTEA-recruitment
ec.europa.eu,
indicating the above-mentioned reference number TEN-T/2009/CA/FGII/06 as subject.
Closing date:
Applications must be sent no later than 30/04/2009.
Supporting documents showing evidence of the provided information may be requested at a later
stage. No document will be sent back to candidates.
Candidates are invited to apply in English, to facilitate the selection process.
In no circumstances should candidates approach the selection committee themselves, either
directly or indirectly concerning this recruitment. The authority authorised to conclude contracts
reserves itself the right to disqualify any candidate who disregards these instructions.
1 EU CV format available on:
http://europass.cedefop.eu.int/europass/home/ver nav/Europasss+Documents/Europass+CV/navi gate.action
For more info click here:
tentea.ec.europa.eu/download/jobs/VN%20secretary%2006%20vers3.pdf
